Collection of personal information
At the time of your first assessment you will be asked to provide a Aged Care Adviser with personal information such as name, address, date of birth, your contact and emergency contact details, information about your health, your need for care and what supports you have from family, friends and other services. As you are accepting a ‘package of care’ you will be asked to share certain financial information such as your income and your weekly expenses. This is used to calculate your fees for services you receive. We ask for your consent or the consent of your carer or an Authorised Representative such as a Guardian to provide us with information.
Why is this information necessary?
This information is collected so that your Aged Care Adviser can help you plan the best supports and services to meet your requirements. Your Aged Care Adviser will continue to organise and monitor your supports to ensure that they are meeting your needs. We also need your information so that we can properly identify you when we are working together.
Who do we share your information with?
Your information may be shared with service providers who play a role in supporting you to live well in the community. Your information may also be shared with nominated informal supports. The information shared is done so with your understanding and verbal or written consent. The information may be shared by telephone, fax, email or other electronic means. Only information relevant to your care will be shared. You have the right to refuse to give or share information.
AccessCare are required to pass on some of the information collected to the Victorian and Commonwealth Governments to enable evaluation and future planning of services. All information is coded and securely sent so that your personal details cannot be identified. If you are receiving a Home Care Package the Commonwealth also requires some of your personal details before we can receive funding to provide your services. Sending this information does not affect your entitlements or access to any services.
Security and storage of your information
Personal information is stored in computer storage facilities, paper-based files and other records. The information is stored securely in our Mentone office. Our office is secured with a coded alarm system outside office hours.
How you can see or correct your information
You have the right to see your personal records. You also have the right to ask us to correct information about you which you believe is inaccurate, incomplete or out of date. You or your authorised representative or Guardian can ask to see your personal records by making an appointment with AccessCare’s Client Services Manager. You can do this in writing or by telephoning during office hours. There may be particular exceptions that prevent us from releasing your information. If this applies to you, you will receive a full explanation. You can write to or telephone the Client Services Manager at AccessCare. AccessCare works within the Privacy Policies of the City of Kingston.
If you would like to know more about our Privacy and Confidentiality Policy (or procedures to maintain your rights to privacy) please ask your Case Manager for more information. More information is also available on www.kingston.vic.gov.au.